what are the semap indicators

Instead of just waiting for your score to come from HUD, do you want to be more proactive in determining your score in advance? Nomenclature changes to part 985 appear at 64 FR 67983, Dec. 3, 1999. If you would like to comment on the current content, please use the 'Content Feedback' button below for instructions on contacting the issuing agency. In addition, HQS-related SEMAP indicators and their impact on the PHA's SEMAP score are included. View all text of Subpart A [ 985.1 - 985.3] 985.3 - Indicators, HUD verification methods and ratings. (d) Modified rating on an indicator. [63 FR 48555, Sept. 10, 1998, as amended at 68 FR 37671, June 24, 2003]. (A) The PHA has a reasonable written method to determine reasonable rent which considers location, size, type, quality and age of the units and the amenities, housing services, and maintenance and utilities provided by the owners; and. (1) This indicator shows whether the PHA maintains an up-to-date utility allowance schedule. Default under the Annual Contributions Contract (ACC). This section states the performance indicators that are used to assess PHA Section 8 management. HUD shall change an PHA's overall performance rating from troubled to standard or high performer if HUD determines that a change in the rating is warranted because of improved PHA performance and an improved SEMAP score. SEMAP indicator information and the second a historical snapshot of the SEMAP information used for the most recent scored SEMAP. 0 points. The purpose of this training is to provide an overview of SEMAP and key information to help PHAs effectively manage their Housing Choice Voucher program for SEMAP success. (A) The PHA has a written policy in its administrative plan which includes actions the PHA will take to encourage participation by owners of units located outside areas of poverty or minority concentration, and which clearly delineates areas in its jurisdiction that the PHA considers areas of poverty or minority concentration; (B) PHA documentation shows that the PHA has taken actions indicated in its written policy to encourage participation by owners of units located outside areas of poverty or minority concentration; (C) The PHA has prepared maps that show various areas with housing opportunities outside areas of poverty or minority concentration both within its jurisdiction and neighboring its jurisdiction; has assembled information about the characteristics of those areas which may include information about job opportunities, schools, transportation and other services in these areas; and can demonstrate that it uses the maps and area characteristics information when briefing rental voucher holders about the full range of areas where they may look for housing; (D) The PHA's information packet for rental voucher holders contains either a list of owners who are willing to lease (or properties available for lease) under the rental voucher program; or a current list of other organizations that will help families find units and the PHA can demonstrate that the list(s) includes properties or organizations that operate outside areas of poverty or minority concentration; (E) The PHA's information packet includes an explanation of how portability works and includes a list of portability contact persons for neighboring housing agencies, with the name, address and telephone number of each, for use by families who move under portability; and. (1) this indicator shows whether, following each hqs inspection of a unit under contract where the unit fails to meet hqs, any cited life-threatening hqs deficiencies are corrected within 24 hours from the inspection and all other cited hqs deficiencies are corrected within no more than 30 calendar days from the inspection or any pha -approved SEMAP will help HUD target monitoring and assistance to PHA programs that need the most improvement. Inspect and rate bathrooms, building exterior, water and cooling system, and plumbing Identify and appropriately address lead-based paint hazards and indoor air quality hazards Recognize and apply the Section Eight Management Assessment Program (SEMAP) indicators that apply to the HQS function Day Three Conduct an on-site inspection 29, 2000; 65 FR 16823, Mar. (24 CFR 5.617). (c) PHA corrective action plan. endstream endobj 374 0 obj <>stream SEMAP Indicators All SEMAP performance indicators set a standard for a key area of Housing Choice Voucher Pro-gram management. (i) The PHA's SEMAP certification states that an PHA supervisor or other qualified person performed quality control HQS reinspections during the PHA fiscal year for a sample of units under contract which meets the minimum sample size requirements specified in 983.2 under PHA's quality control sample. here. [63 FR 48555, Sept. 10, 1998, as amended at 68 FR 37672, June 24, 2003]. Open the template in our online editor. There are 14 different categories, or indicators, examined in the SEMAP process.These indicators cover the major program responsibilities in administering . (2) HUD verification method: MTCS report - Shows percent of tenant rent and family's share of the rent to owner calculations that are incorrect based on data sent to HUD by the PHA on Forms HUD-50058. (b) Failure of an PHA to submit its SEMAP certification within 60 calendar days after the end of its fiscal year will result in an overall performance rating of troubled and the PHA will be subject to the requirements at 985.107. HUD will prepare a SEMAP profile for each PHA and will assign a rating for each indicator as shown. (2) HUD verification method: This method is based on the percent of units leased under a tenant-based or project-based HAP contract or occupied by homeowners under the voucher homeownership option during the calendar year that ends on or before the assessed PHA's fiscal year, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA's fiscal year. the SEMAP indicator at 985.3(a) Se-lection from the Waiting List; the number of families assisted for the SEMAP indicators at 985.3(b) Reason-able Rent, and 985.3(c) Determination of Adjusted Income; the number of units under HAP contract during the last completed PHA fiscal year for the SEMAP indicator at 985.3(e) HQS PHAs that achieve an overall performance rating of high performer may receive national recognition by the Department and may be given competitive advantage under notices of fund availability. 0 points. You are using an unsupported browser. 20 points. (d) Changing rating from troubled. 5 points. (2) On-site reviews for small PHAs. (B) Based on the PHA's quality control samples, drawn separately for applicants reaching the top of the waiting list and for admissions, documentation shows that at least 98 percent of the families in both samples of applicants and admissions were selected from the waiting list for admission in accordance with these policies and met the selection criteria that determined their places on the waiting list and their order of selection. Notwithstanding paragraph (a)(1) of this section, HUD may elect not to conduct an on-site review of a troubled PHA, if: (i) The PHA has less than 250 assisted units; and. The Office of the Federal Register publishes documents on behalf of Federal agencies but does not have any authority over their programs. In addition, regulations at 24 CFR 985.103(E)(2) provided that if an independent auditor was unable to determine whether an (1) Notwithstanding an PHA's SEMAP score, HUD may modify or withhold an PHA's overall performance rating when warranted by circumstances which have bearing on the SEMAP indicators such as an PHA's appeal of its overall rating, adverse litigation, a conciliation agreement under Title VI of the Civil Rights Act of 1964, fair housing and equal opportunity monitoring and compliance review findings, fraud or misconduct, audit findings or substantial noncompliance with program requirements. If the PHA is a unit of local government or a state, the corrective action plan must be signed by the Section 8 program director and by the chief executive officer of the unit of government or his or her designee. (o) Family self-sufficiency (FSS) enrollment and escrow accounts. (i) The PHA's voucher program payment standard schedule contains payment standards which do not exceed 110 percent of the current applicable published FMR and which are not less than 90 percent of the current applicable published FMR (unless a higher or lower payment standard amount is approved by HUD). (24 CFR 982.405(b)). 985.109 Default under the Annual Contributions Contract (ACC). You can 0 points. If you have comments or suggestions on how to improve the www.ecfr.gov website or have questions about using www.ecfr.gov, please choose the 'Website Feedback' button below. 42 U.S.C. (2) HUD verification methods: PHA data submitted for the deconcentration bonus, the IA annual audit report covering the PHA fiscal year entered on the SEMAP certification, and on-site confirmatory review if performed. Deconcentration bonus. (iv) State and regional PHAs that provide Section 8 rental assistance in more than one metropolitan area within a State or region make these determinations separately for each metropolitan area or portion of a metropolitan area where the PHA has assisted at least 20 Section 8 families with children in the last completed PHA fiscal year. We recommend you directly contact the agency responsible for the content in question. If HUD determines that the quantity of MTCS data is insufficient for adequate analysis, HUD will not award points under this bonus indicator. (l) Pre-contract housing quality standards (HQS) inspections. Slide 8: Indicators Requiring QC Sample. (24 CFR 982.4, 24 CFR 982.54(d)(15), 982.158(f)(7) and 982.507). SEMAP Indicators No later than 120 calendar days after the PHA's fiscal year end, HUD shall notify each PHA in writing of its rating on each SEMAP indicator, of its overall SEMAP score and of its overall performance rating (high performer, standard, troubled). Most PHAs are scored under SEMAP every year (small, non-troubled agencies are scored every two years). The indicator shows whether the PHA has adopted and implemented a written policy to encourage participation by owners of units located outside areas of poverty or minority concentration; informs rental voucher holders of the full range of areas where they may lease units both inside and outside the PHA's jurisdiction; and supplies a list of landlords or other parties who are willing to lease units or help families find units, including units outside areas of poverty or minority concentration. If the HUD verification method for the indicator relies on data in MTCS and HUD determines those data are insufficient to verify the PHA's certification on the indicator due to the PHA's failure to adequately report family data, HUD will assign a zero rating for the indicator. (1) This indicator shows whether, at the time of admission and annual reexamination, the PHA verifies and correctly determines adjusted annual income for each assisted family and, where the family is responsible for utilities under the lease, the PHA uses the appropriate utility allowances for the unit leased in determining the gross rent. The 14 key indicators of PHA performance are: How does SEMAP work? 0 points. (i) The percent of units leased or occupied by homeowners under the voucher homeownership option, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA fiscal year was 98 percent or more. 0 points. Learn More HUD SEMAP utilization rate: HUD uses a combined indicator to assess agency performance under the Section 8 Management Assessment Program (SEMAP). In addition, if HQS deficiencies are not corrected timely, the indicator shows whether the PHA stops (abates) housing assistance payments beginning no later than the first of the month following the specified correction period or terminates the HAP contract or, for family-caused defects, takes prompt and vigorous action to enforce the family obligations. (1) This indicator shows whether the PHA has and implements a reasonable written method to determine and document for each unit leased that the rent to owner is reasonable based on current rents for comparable unassisted units: At the time of initial leasing; if there is any increase in the rent to owner; at the HAP contract anniversary if there is a 10 percent decrease in the published fair market rent (FMR) in effect 60 days before the HAP contract anniversary. SEMAP SELF-ASSESSMENT INDICATOR 6. PowerPoint Templates. The PHA supervisor's reinspected sample is to be drawn from recently completed HQS inspections (i.e., performed during the 3 months preceding reinspection) and is to be drawn to represent a cross section of neighborhoods and the work of a cross section of inspectors. learn more about the process here. (c) Troubled rating. (ii) The percent of units leased during the last PHA fiscal year was 95 percent or more, or the percent of allocated budget authority expended during the last PHA fiscal year was 95 percent or more following the methodology of 985.3(n). SEMAP profile means a summary pre-pared by HUD of an PHA's ratings on each SEMAP indicator, its overall SEMAP score, and its overall perform-ance rating (high performer, standard, troubled). 10 points. (24 CFR 982 subpart K). Any PHA assigned an overall performance rating of troubled may not use any part of the administrative fee reserve for other housing purposes (see 24 CFR 982.155(b)). (2) HUD verification method: MTCS report - Shows number of families currently enrolled in FSS. (o) Family self-sufficiency (FSS) enrollment and escrow accounts. The eCFR is displayed with paragraphs split and indented to follow ), (ii) The percent of units leased or occupied by homeowners under the voucher homeownership option, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA fiscal year was 95 to 97 percent. Our longtime partnership with HAI Group offers students the opportunity to enjoy many training options, all of which provide a Nan McKay and Associates certification upon successful completion. (i) The data submitted by the PHA for the deconcentration bonus shows that the PHA met the requirements for bonus points in paragraph (h)(1)(i), (ii) or (iii) of this section. 0 points. HUD will conduct an on-site review Modified or Withheld: Not withstanding a PHAs SEMAP score, HUD may modify or withhold a PHAs overall performance rating 5 Indicators Require a Quality Control Sample Tenant File Review Indicators Indicator 1: Selection from the Waiting List Indicator 2: Rent Reasonableness Indicator 3: Adjusted Income (2) HUD verification method: MTCS report - Shows percent of newly leased units where the beginning date of the assistance contract is before the date the unit passed HQS inspection. D'JlX>z^1t k F>]0KAm# a(>R9/\2/7 b;pBxN1u\h:7rT3n @At5>%Z[w^mk&^!OM#IyBw_}1(@aN |v;OZGn[Q7h6!V)}Lw/#'#?xD52. a?"H[yyh [1}w0O u0 (B) Based on the PHA's quality control sample of tenant files, the PHA follows its written method to determine reasonable rent and has documented its determination that the rent to owner is reasonable in accordance with 982.507 of this chapter for at least 98 percent of units sampled at the time of initial leasing, if there is any increase in the rent to owner, and at the HAP contract anniversary if there is a 10 percent decrease in the published FMR in effect 60 days before the HAP contract anniversary. (2) HUD verification method: MTCS report - Shows percent of tenant rent and family's share of the rent to owner calculations that are incorrect based on data sent to HUD by the PHA on Forms HUD-50058. Browse . (f) Upgrading poor performance rating. Waiting list 15 Reasonable rent 20 Adjusted income 20 UA schedule 5 HQS QC 5 HQS enforcement 10 Slideshow. Keep to these simple steps to get SEMAP Self-Assessment Data Gathering Process/Forms For . Purpose of SEMAP. 0 points. Microsoft Edge, Google Chrome, Mozilla Firefox, or Safari. HOUSING QUALITY STANDARD (HQS) ENFORCEMENT The PHA must ensure that when a unit fails a HQS inspection if deficiencies are not corrected within the required time frame that the following occurs: The Electronic Code of Federal Regulations (eCFR) is a continuously updated online version of the CFR. (1) This indicator shows whether, at the time of admission and annual reexamination, the PHA verifies and correctly determines adjusted annual income for each assisted family and, where the family is responsible for utilities under the lease, the PHA uses the appropriate utility allowances for the unit leased in determining the gross rent. 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